Website Security January 14, 2021

10 Tips To Avoid Website Data Loss

8 min read

Website security threats and website data loss seem to be a nightmare for every website owner. According to Forbes, during the past 10 years, there have been 300 data breaches involving the theft of 100,000 or more records. Knowing that there are hackers lurking out there to access your data is a constant disturbance to the concentration on the business itself.

A data breach is a risk that threatens almost every organization and business, especially if they have sensitive information such as credit card information. Yahoo holds the record for the largest data breach of all time with 3 billion compromised accounts. Accordingly, the authority of your business and the safety of your customers are both at risk. 

How to Avoid Website Data Loss?

So, here are the solutions that help avoid website data loss which are. Before going into details, let’s take a look at this infographic:

1. Use Data Loss/Leak Prevention Software

DLP software is a set of tools that have two main responsibilities. They detect potential leaks of data on your website as well as protecting the sensitive data. They ban any activity that signals to take a copy of the data or sending it anywhere by asking for authorization. Therefore, unauthorized users can be tracked and stopped immediately from causing harm to your data. 

Moreover, installing strong antivirus software is also essential for protecting your devices from malware, worms, etc. So, when your devices start auto-downloading the many things out there on the Internet, the antivirus software that you have installed can save the system from danger. Furthermore, always check for the signs that tell you have been hacked to be able to control the rest of your data. 

This way you can make sure your WordPress website is not subject to data attacks and if you are into eCommerce, then this will help you with your online store’s Magento or WooCommerce security keeping hackers away from your store.

2. Encrypt Your Emails

Encryption of your emails assures you that only the recipients will receive the data sent via email. In other words, email encryption protects your emails from being read by bodies other than the intended recipients. You can automate your email encryption so that all the emails sent by your company are safeguarded. Those to whom you send emails should log into the gateway to access the data.

3. Implement Passwords

According to IdentityForce, On March 21, 2019, Facebook admitted that since 2012 it has not properly secured the passwords of as many as 600 million users. Encourage your staff to use strong passwords made up of capital and small letters, numbers, and characters. Moreover, ask them to keep changing their passwords so that the risk of a data breach is eliminated. Tell them to keep hand-written records of passwords and try not to save them on electronic devices.

4. Use Two-Factor Authentication

Sometimes passwords are not sufficient for your security. In that case, you should resort to two-factor authentication. This factor can be a pin number, fingerprint, image, face recognition, voice recognition, eye scan, etc. So, only the person who is authorized by the system can access the data.

5. Join Private Networks

Especially recently when we are struggling with a new situation caused by the Covid-19, remote work has been widely popular among companies and businesses. Accordingly, using virtual private networks is a way to connect with team members at home. Such a network has to be extremely safe if you transmit sensitive data in your meetings. Moreover, you can use a VPN to retain the security of your connection. 

6. Train Your Staff

Sometimes it may happen that you take all the necessary measures to keep your data safe but there is still a leak of information. The reason is that there is an internal threat to your business that you are overlooking. For instance, your personnel may not be fully following the essential security protocols. Teaching your staff how to keep up with your strict restrictions is something that you should not neglect. 

7. Take Other Devices Serious

Your staff may use their personal devices to transmit the data. Such devices should not be ignored in the process of avoiding website data loss. Consequently, you should take extra care of the personal devices of your staff. Discover these devices especially the ones that transmit sensitive data. Then, instruct your employers to follow the security measures. 

8. Implement Cybersecurity Policy

Cyberattacks and data breaches are costly for both your brand image and your customers. As of 2019, cyberattacks are considered among the top five risks to global stability. Therefore, implementing cybersecurity policies and standards help you prevent such dangers. Such policy includes restrictions on the use of platforms or finding a safer way to store and transmit sensitive data. 

9. Review Your IT Infrastructure Regularly

Technology is evolving every day. If you do not update your IT infrastructure with the latest versions, you will miss the new options and capabilities of the new versions. In addition, as you update the versions, you should also update the current security standards. Therefore, always check for new updates in your IT infrastructure and ensure that security measures are simultaneously updated along with them. Furthermore, understand the importance of website backup and prioritize backing up your website data. 

10. Clean Up Former Devices

When some devices are replaced with newer ones, you should make sure that the former ones are totally cleaned. No information should remain in those devices if you really care about avoiding your data leak. Hence, before getting rid of the outdated devices, instruct your staff to clean them up from the sensitive data. 


Taken as a whole, it might seem that these tips are easy to follow in order to avoid website data loss. However, taking a look at the statistics shows that only a few businesses have implemented all the necessary security measures.

By applying these tips, you can greatly reduce the risk of cyberattacks and data breaches though there can never be a 100% guarantee. However, such a lack of insurance should not stand in the way to prevent the data loss of your website. Wish you the best of luck!


The article was written by Parichehr Parsi, a born writer, and a freelance copywriter in the fields of travel, fashion, and Instagram marketing. She currently writes for SocialPros and online magazines in Italy and loves reading, writing, and researching. Find me on LinkedIn!

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